What is the Scholarly Support Fund (SSF)?
The Graduate Employee Organization Scholarly Support Fund (GEO SSF) provides financial support to graduate employees who attend and/or present posters, papers, or talks at academic or professional conferences. Graduate employees who are presenting at a conference can receive a reimbursement of up to $500 for their expenses. Graduate employees who are attending but not presenting at a conference can receive a reimbursement of up to $250 for their expenses. Eligible expenses include transportation, conference registration fees, lodging (if the conference requires travel outside of Boston), and meals.
Who is eligible?
All graduate employees at University of Massachusetts Boston who are dues paying members of the Graduate Employee Organization union, UAW local 1596.
How many grants can I receive?
One grant per fiscal year (July 1 – June 30) is allowed.
What is the application process?
The grants are awarded on a first-come first-serve basis, and priority will be given to applicants who are presenting at conferences and have not received an SSF grant in the past. Once the $12,500 dollars are given away, the GEO does not accept anymore applications. Please apply at 8am on the first day of school each semester that you’re attending the conference. Applications for conferences in the Summer and Fall are accepted and processed in the Fall semester. Applications for conferences taking place in the Winter and Spring terms are processed in the Spring.
1) Complete the GEO SSF application form here. It includes your demographics, conference details, your signature, and why you are attending the conference. If you are presenting a paper, poster or talk, you must include a copy of the acceptance letter from the conference organization. If you are not presenting, please include documents that confirm conference attendance.
2) GEO will then notify you by email regarding your application status.
3) Before and during your conference, please keep all your receipts for transportation to and from the conference, conference registration, lodging, and meals.
4) Within thirty (30) days after you return from the conference, you will be required to submit a travel reimbursement voucher (attached below) along with all your receipts to the Graduate Employee Office (Q-2-081A).
The travel reimbursement voucher should include:
• Your name
• Employee ID (this information can be found on your paycheck)
• Home address
• Campus address
• Dates of travel, where you traveled, and purpose of travel (only if your meeting was an overnight trip)
• A detailed list of all your travel, registration, lodging, and meal expenses
• Your dated signature